Executive Assistant – 12 month FTC

London, UK
Full-time

Company Description

Established in 2000, Octopus is a group of businesses investing in people, ideas and industries that change the world. You can learn more about us at octopusgroup.com.

At Octopus Investments, we're experts in financial services and we’re also a certified B Corp, meaning we care as much about the impact of our investments as the returns they generate. Today we manage more than £12.4* billion on behalf of retail and institutional investors. 

*Funds Under Management data includes undrawn commitments, funds under advisory mandates, funds monitored and the Octopus Cash service as of 31st December 2021 

Job Description

About the Role

Job Purpose

In this role you'll support the Sustainable Infrastructure team, a group of ten investment professionals managing one of the largest funds, originating new deals and managing the existing portfolio. The role will involve extensive diary management and meeting arrangements as well as being the go-to person for the three senior investment directors in the team.

Your role will underpin the smooth-running of a busy team which works with all parts of the wider Octopus group. You'll be working in a fast paced, deadline-driven, professional environment and will need to be well organised and able to juggle and prioritise your work load.

Essential Job Functions

  • Diary management: arranging and coordinating internal and external meetings often requiring proactive resolving of diary clashes. This will include coordinating an annual calendar of regular investment committee meetings involving a large number of senior executives.
  • Tracking key tasks arising from committee meetings, chasing up minutes and action points.
  • E-mail management: Monitor and manage Outlook Inboxes, including prioritising between urgent issues and responding where necessary to facilitate the working patterns of the senior team.
  • Assembling, creating and reformatting high quality, client-ready PowerPoint presentations, operating with multiple contributors providing a range of input.
  • Locating briefing papers, minutes and presentations from a range of sources. Printing and binding briefing documents and presentations.

Other ad hoc activities may include:

  • Taking the minutes in confidential Board or Committee meetings;
  • Arranging senior management offsite meetings and conferences;
  • Booking complex and fluid travel arrangements;
  • Offering solutions to personal administrative challenges for the senior investment directors.

Qualifications

  • Prior experience supporting senior management in a professional services organisation.
  • Previous exposure to a corporate finance, mergers & acquisitions or legal environment would be an advantage, or another working environment where the role included similar legal and financial transaction documents.
  • Experience and discretion required to support confidential projects and reports.
  • The judgement to solve problems, juggle several tasks at once and balance competing priorities in a fast paced and challenging area.
  • Ability to work collaboratively and build and develop relationships with multiple stakeholders, communicating progress and working with shifting deadlines.
  • Proactive about making offers of help, a self-starter, and can manage own time effectively.
  • Highly proficient in MS Office PowerPoint and very familiar with Excel. This includes formatting slides to be consistent with Octopus’ brand standards and creating financial charts in Excel.
  • Excellent written, verbal and interpersonal communication skills.

Additional Information

Our Values 

At Octopus we don’t just focus on what we do but also how we do it. Everyone shares our values of being straightforward, helpful and bold. 

We’re committed to creating a diverse and inclusive employee experience for all. We promote equal opportunities for growth and development regardless of race, gender, religion, sexual orientation, age, disability, or socio-economic background. We believe strongly that teams are at their best when every member of the team feels safe to bring their whole self to work. 

What we offer 

💰  A competitive salary and pension 
🏡 Flexible working