Lead Company Secretary for Group Companies – Company Secretariat Team

London, UK
Full-time

Company Description

Established in 2000, Octopus is a group of businesses investing in people, ideas and industries that change the world. You can learn more about us at octopusgroup.com.

At Octopus Investments, we're experts in financial services and we’re also a certified B Corp, meaning we care as much about the impact of our investments as the returns they generate. Today we manage more than £12.4* billion on behalf of retail and institutional investors. 

*Funds Under Management data includes undrawn commitments, funds under advisory mandates, funds monitored and the Octopus Cash service as of 31st December 2021 

Job Description

About the Role

The Company Secretariat team sits within the Octopus Investments division of the group and provides corporate compliance and governance services to Octopus group companies and Octopus managed funds. The team look after a variety of companies ranging from listed VCTs, FCA and regulated entities, LLPs and private limited companies both UK based and overseas. These funds invest in renewable energy, healthcare, property and are exposed to a wide range of activities undertaken in these entities. There are 5 listed Venture Capital Trusts within the portfolio.
 

About the role:

We are seeking a highly experienced, enthusiastic, Lead Company Secretary to work within the Company Secretariat team reporting to the Head of Legal to assist them in managing a number of Octopus’ Group companies. The role will provide a varied exposure to all aspects of a Company’s lifecycle and Board support. It requires someone who can build excellent relationships with third party providers, investment management teams, and internally. Working proactively, the role will also involve managing Octopus’ parent company and a number of its subsidiaries. Within the portfolio is a regulated firm (an alternative investment fund manager) - knowledge of dealing with a regulated entity is needed. Within Octopus we have a number of funds and therefore knowledge of funds structuring / management is highly desirable.

The role will include transaction work and likely also include oversight of the Company’s Share Scheme and the delegation of day-to-day activity to more junior members of the team. Octopus’ works across a whole range of industries and management of the Group entities will involve exposure to all of these. The role is therefore very varied and most suited to someone who is keen to learn about everything we do, have an entrepreneurial attitude, and help us continue to grow our team and business. 

 

1.     Statutory compliance

  • Reviewing Annual Report and accounts and reviewing or completing Companies House filings: Confirmation Statement filings/directors appointments and resignations/maintaining statutory registers.

2.     Board Support for 3 Boards

  • Drafting board meeting agendas
  • Overseeing more junior members of the team in preparing and publishing the board packs and managing preparations for board meetings
  • Minute taking at the Board meetings
  • Writing up post-Board meeting follow-up actions
  • Advising the boards on corporate governance matters
  • Updating Terms of reference, carrying out Board effectiveness reviews 
  • Liaising with the compliance team and/ or the FCA directly, where needed

4.     Transaction work

  • Keeping procedures and precedents up to date and in line with current regulatory requirements
  • Maintaining the structure charts for the portfolio
  • Assisting with ad hoc group restructures, strike-offs, and projects if the team requires additional assistance
  • Updating Diligent Entities and the statutory registers with any company changes

5.     Team tasks

  • Keeping procedures and precedents up to date and in line with current regulatory requirements
  • Maintaining the structure charts for the portfolio
  • Assisting with ad hoc group restructures, strike-offs, and projects if the team requires additional assistance
  • Updating Diligent Entities and the statutory registers with any company changes
  • Train and support junior members of the team

Qualifications

Knowledge and skills:

  • Ideally, you’ll have some or all of the following qualifications, skills, and job-related experience
  • Extensive experience in a Company Secretariat team preferably in professional services and/or in a fund/investment firm.
  • Must have excellent minute-taking skills
  • Experience in supporting corporate transaction work such as M&A’s and group restructures
  • Experience in fund structures, the management of the CoSec function, and the interplay with 3rd party administrators
  • Experience of Employee Share Schemes
  • Work well as part of a team but also self-motivated 
  • Must be proficient in using technology and leveraging digital applications and media platforms such as Microsoft Teams, Zoom, Office 365, board pack software (such as Board Intelligence)m, and entity management software (such as Diligent)

Additional Information

What we offer

💰  A competitive salary, bonus, pension and share incentive plan
✈️ Take what you need holiday
🏡 Flexible working 
⚓ Anchor (our wellness hub) which includes Headspace, one to one coaching through Sanctus, Parent Cloud, Digital GP, Shout & more
👪 Enhanced family leave policies
❤️ Life insurance, critical illness cover and income protection
🏥 Private medical insurance for you and your family
🚗 Electric vehicle leasing
🌍 The option to work overseas up to a month per year

Our Values 

At Octopus we don’t just focus on what we do but also how we do it. Everyone shares our values of being straightforward, helpful and bold. 

We’re committed to creating a diverse and inclusive employee experience for all. We promote equal opportunities for growth and development regardless of race, gender, religion, sexual orientation, age, disability, or socio-economic background. We believe strongly that teams are at their best when every member of the team feels safe to bring their whole self to work.