Notification for Applicant for Employment

Octopus Investments Ltd (including associated undertakings and licensees) is committed to protecting and respecting your privacy.

This notification sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our practices regarding your personal data and how we will treat it.

For the purpose of data protection legislation, including the UK Data Protection Act 2018, the EU General Data Protection Regulation (GDPR), the UK Privacy and Electronic Communications Regulations 2003 (PECR), and other applicable legislation, Octopus Investments are a controller and our contact details are:

Octopus Investments Ltd
33 Holborn
London
EC1N 2HT

Nature of data

We may collect and process the following data about you:

  • Contact details
  • CV
  • Qualifications
  • Employment history
  • Referrals

Source of Information

We may receive and process information about you from:

  • yourself (data you provide)
  • employment agencies
  • job search websites
  • LinkedIn

Lawful Basis

Our lawful basis for processing this data is

  • Legitimate interest when we collect and process your personal data during the application for employment process leading to:
  • the negotiation of a possible contract of employment with you

The consequences for you if we are unable to process this data would be:

  • we would not be able to consider your application for employment

Retention

Your data may be retained for up to one year in case there are queries, or you wish to re-apply unless you request that we delete it beforehand.

If your application is successful, your data will be retained as an employee and you will be provided with a new notification in that capacity.

Recipients

To the extent that is necessary to negotiate a contract of employment your data may be shared with:

  • our software and IT service providers
  • your nominated referees
  • Third parties such as Smart Recruiter to process your application and manage the recruitment process.

Uses made of the information

We use information hold about you in the following ways:

  • to communicate with you
  • to assess your suitability for employment
  • to contact your nominated referees and receive references from them
  • to manage the application and interview process

Disclosure of your information

Where we may occasionally be required to disclose certain information to additional third parties. We will disclose data only when and to the extent that we have a legal obligation to do so.

Such third parties may include:

  • law enforcement (by warrant or subpoena)
  • courts, tribunals or other judicial bodies

Your rights

You have the following qualified rights with regard to your personal data:

  • Access – you may request we provide you with the data we hold
  • Rectification – you may request we correct any inaccurate data
  • Erasure – you may request we erase your data
  • Restriction – you may request we stop processing your data but retain it
  • Objection – you may object to us processing your data
  • Portability – you may request we provide you or a nominated party with your data in a commonly used, structured and machine-readable format

You can exercise your rights at any time by contacting us at [email protected]

You also have the right to lodge a complaint with the Information Commissioner’s Office or any other European Supervisory Authority.

Changes to this notification

Any changes we may make to this notification in the future will be posted on this page.

Contact

Questions, comments and requests regarding this notification are welcomed and should be addressed to [email protected]